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As Toastmaster of the Day, you face the task of introducing the other members of the program. If the Toastmaster does not perform the duties well, an entire meeting can end in failure. Therefore, this task is not usually assigned to a member until he or she is quite familiar with the club and its procedures. The primary duty of the Toastmaster is to act as a general host and conduct the entire program. Program participants should be introduced in such a manner as to prepare the audience to listen with excitment and rapt attention. It is the Toastmaster who creates an atmosphere of interest, expectation and receptivity.
Prior to the meeting
Check with the Vice President Education to find out if a special theme has been set for the meeting and if there are any program changes. If no theme has been set, you may decide the theme and notify participants.
Call the Table Topics master to discuss his or her duties. Also provide the Table Topics master with a list of program participants to insure these people will not be called on for Topics responses.
Call all speakers in advance to remind them that they are speaking. Interview them to find out their speech title, manual project number, purpose to be achieved, time requested, and something interesting about themselves which you can use when introducing them (job, family, hobbies, education, why this topic to this audience, etc.)
Call the general evaluator to confirm the assignment. Ask the general evaluator to call the other members of the evaluation team (speech evaluators, Topics master, timer, grammarian, ah counter, etc.) and remind them of their responsibilities.
Prepare introductions for each speaker. A proper introduction is important to the success of the speaker's presentation. To prepare a good introduction, refer to "Introducing the Speaker," included in this packet.
Prepare remarks which can be used to bridge the gaps between program segments. You may never use them, but you should be prepared to avoid possibly awkward periods of silence.
Remember that performing as Toastmaster is one of the most valuable experiences in your club work. The assignment requires careful preparation in order to have a smoothly run meeting.
Prepare the meeting agenda for distribution at the meeting.
At the meeting
Arrive early in order to finish any last-minute details. Check with the speakers for any last-minute changes. Distribute agendas. Sit near the head of the table and have your speakers do likewise for quick and easy access to the lectern.
During the meeting
Preside with sincerity, energy and decisiveness. Take your audience on a pleasant journey and make them feel that all is going well.
Always lead the applause before and after the Topics session, each prepared speaker, and the general evaluator.
Remain standing near the lectern after your introduction until the speaker has acknowledged you and assumed control of the meeting; then be seated,
Introduce the general evaluator as you would any speaker; the general evaluator will then introduce the other members of the evaluation team.
Introduce the Table Topics master as you would any speaker. If the Table Topics master forgets to call for the timer's report and vote for best Topics Speaker, you do it. Introduce each speaker in turn. At the conclusion of the speaking program, request the timer's report and vote for Best Speaker. Briefly reintroduce the general evaluator. If the general evaluator forgets to call for the timer's report and vote for Best Evaluator, you do it. While votes are being tallied, make announcements (such as verification of next week's program). Award trophies, ribbons or buttons. Request the Thought for the Day (if appropriate). Adjourn the meeting, or if appropriate, return control to the Chairman.
Resources
Introducing the Speaker (Code 111)
Chairman (200)
Patterns In Programming (Code 1314)
When You're the Introducer (Code 1167-E)
| | Date | Name | | Thu, Jul 05, 12 | Ashish B | | Thu, Jul 12, 12 | Evelin D | | Thu, Jul 19, 12 | Allen B | | Thu, Jul 26, 12 | Erin D | | Thu, Aug 02, 12 | Della P | | Thu, Aug 09, 12 | Jack G | | Thu, Aug 16, 12 | Erin D | | Thu, Aug 23, 12 | Kai S | | Thu, Aug 30, 12 | Matt W | | Wed, Sep 05, 12 | Evelin D | | Thu, Sep 13, 12 | Della P | | Thu, Sep 20, 12 | Erin D | | Thu, Sep 27, 12 | Matt W | | Thu, Oct 04, 12 | Angie W | | Thu, Oct 11, 12 | Andrew H | | Thu, Oct 18, 12 | Ashish B | | Thu, Oct 25, 12 | Neil C | | Thu, Nov 01, 12 | Allen B | | Thu, Nov 08, 12 | Matt W | | Thu, Nov 15, 12 | Matt W | | Thu, Nov 22, 12 | Ashish B | | Thu, Nov 29, 12 | Kai S | | Thu, Dec 06, 12 | Neil C | | Thu, Dec 13, 12 | Erin D | | Thu, Jan 03, 13 | Andrew H | | Thu, Jan 10, 13 | Jack G | | Thu, Jan 17, 13 | Joseph X | | Thu, Jan 24, 13 | Erin D | | Thu, Jan 31, 13 | Matt W | | Thu, Feb 07, 13 | Ashish B | | Thu, Feb 14, 13 | Andrew H | | Thu, Feb 21, 13 | Erin D | | Thu, Feb 28, 13 | Neil C | | Thu, Mar 07, 13 | Carine C | | Thu, Mar 14, 13 | Angie W | | Thu, Mar 21, 13 | Andrew H | | Thu, Mar 28, 13 | Ashish B | | Thu, Apr 04, 13 | Carine C | | Thu, Apr 11, 13 | Joseph X | | Thu, Apr 18, 13 | Angie W | | Thu, Apr 25, 13 | Ashish B | | Thu, May 02, 13 | Andrew H | | Thu, May 09, 13 | Carine C | | Thu, May 16, 13 | Erin D | | Thu, May 23, 13 | Neil C | | Thu, May 30, 13 | Della P | | Thu, Jun 06, 13 | Ashish B | | Thu, Jun 13, 13 | Andrew H | | Thu, Jun 20, 13 | Carine C | | Thu, Jun 27, 13 | [Open] | | Thu, Jul 04, 13 | Allen B | | Thu, Jul 11, 13 | [Open] | | Thu, Jul 18, 13 | [Open] | | Thu, Jul 25, 13 | [Open] | | Thu, Aug 01, 13 | [Open] | | Thu, Aug 08, 13 | [Open] | | Thu, Aug 15, 13 | [Open] | | Thu, Aug 22, 13 | [Open] | | Thu, Aug 29, 13 | [Open] |
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